Business Stationery: The fold-over note
As stationers, we are often asked what type of business stationery should be used for informal communication. Clearly, letterhead stationery is the appropriate vehicle for communicating with clients, suppliers and third-parties. When communicating internally or for communication of a less formal nature, business executives generally use one or more of the following forms of informal correspondence:
- The fold-over note
- The half-sheet
- The correspondence card
- The monarch sheet
- Memo pads (“From the Desk Of”)
In the case of monarch paper (7 1/4″ x 10.5″) and the half-sheet (slightly smaller), the company name and/or logo may appear on the stationery together with the printed name of the sender and, perhaps, their title (i.e. President, Director). All other information generally found on company letterhead - the address, telephone number and website - is generally absent. In effect, the sender is conveying a message which is both personal but also underscores his or her role within the organization. This form of correspondence is generally hand-written but may also be typed. It should always be signed.
The correspondence card and fold-over note are very popular forms of informal correspondence. While the fold-over note is considered to be the preferred form of correspondence for women, many men select the fold-over note over the more popular correspondence card. With this form of correspondence, only the name of the sender is printed on the note or card. Initials or a monogram are not considered appropriate for business informals. The desk memo is generally perceived to be a tasking note or business reminder rather than informal correspondence. Nevertheless, it adds a personal touch that emails, memos and directives simply lack.
The appropriate use of informal correspondence within an organization creates a level of personal intimacy that is sadly lacking in most organizations. Contact a Guild member store in your neighborhood to learn more about the use of informal business correspondence.