The Stationers Guild

As stationers, we are often asked what type of stationery is appropriate for college students and graduating seniors.  In an era of online applications, networked college communities and the largely “in-your-face” but impersonal world of social networks,  stationery may seem to be a relic of times past.  I am pleased to report that the handwritten note is back in fashion and, according to some college recruiters, often a deciding factor in selecting among college applicants.

The handwritten note is a sign of civility, good etiquette and maturity that often distinguishes one talented graduate from another.  In selecting one’s stationery, one must consider the type of stationery to be used in each situation.  For instance, the fold-over note or correspondence card are often used for less formal occasions.  Specifically, a fold-over note might be used say “thank you” to a fellow student, college counselor or the parents of friends who have bestowed a favor.   A half-sheet or monarch sheet might be used in more formal situations such as job interviews or a follow-up letter after meeting a college admissions counselor.  While these forms of correspondence are often  inter-changeable, I have always preferred using  correspondence sheets for more formal situations.  Nevertheless, any form of handwritten note is preferable to none or the insipid email.

When selecting your stationery, there are many cost-saving options available.  While engraved stationery or letterpress stationery is certainly beautiful, it is often beyond the budget of most students.  Guild stationery stores generally carry several lines of boxed stationery from Crane, William Arthur, Vera Wang and other fine paper companies.  Personalizing this boxed stationery with your name or monogram can generally be done within 48 hours.  Avoid pre-printed thank you notes, since they are so impersonal and appear to be ”last minute”  or commercial.   Personlalized stationery can be used in many situations and remains a relevant if not vital form of communication in today’s society.

As stationers, we are often asked what type of business stationery should be used for informal communication.  Clearly, letterhead stationery is the appropriate vehicle for communicating with clients, suppliers and third-parties.  When communicating internally or for communication of a less formal nature, business executives generally use one or more of the following forms of informal correspondence:

1. The fold-over note
2. The half-sheet
3. The correspondence card
4. The monarch sheet
5. Memo pads (“From the Desk Of”)

In the case of monarch paper (7 1/4″ x 10.5″) and the half-sheet (slightly smaller), the company name and/or logo may appear on the stationery together with the printed name of the sender and, perhaps, their title (i.e. President, Director).  All other information generally found on company letterhead - the address, telephone number and website - is generally absent.  In effect, the sender is conveying a message which is both personal but also underscores his or her role within the organization.  This form of correspondence is generally hand-written but may also be typed.  It should always be signed.

Crane & Co. Correspondence Card

The correspondence card and fold-over note are very popular forms of informal correspondence.  While the fold-over note is considered to be the preferred form of correspondence for women, many men select the fold-over note over the more popular correspondence card.  With this form of correspondence, only the name of the sender is printed on the note or card.  Initials or a monogram are not considered appropriate for business informals.  The desk memo is generally perceived to be a tasking note or business reminder rather than informal correspondence.  Nevertheless, it adds a personal touch that emails, memos and directives simply lack.

Crane & Co. Fold-over Note

The appropriate use of informal correspondence within an organization creates a level of personal intimacy that is sadly lacking in most organizations.  Contact a Guild member store in your neighborhood to learn more about the use of informal business correspondence.

Richard May
Founding Member